ThePLANN3R

How to use The PLANN3R

The PLANN3R is built on one idea: you don't need another system, you need today, planned. Everything below serves two small rituals — a few minutes in the morning, a few minutes on Sunday.

The daily ritual

Morning (2–3 minutes). Open the Day view.

• Pick up to three Top Priorities. Not ten. If everything is a priority, nothing is.
• Block your day. Double-click any empty slot on the schedule to create an event. Your Google Calendar events already appear as dashed blocks — click one to adopt it into your plan.
• Scan your to-dos and habits. Anything unfinished from yesterday has already rolled forward automatically — that's on purpose. A to-do follows you until you finish it or delete it.

Evening (1 minute). Check off what got done, then write one honest line in the Reflection box. How did today go? What did you learn? Add a photo if the day deserves one. These become your journal — every entry collects in the Reflections tab, forever.

Prefer paper? Photograph it.

If your plans start on paper, you don't have to type them in twice. Tap Scan your plans on the Day view, Scan your week on the Week view, or Scan your month on the Month view, photograph the page, and the PLANN3R reads it:

• Timed lines become events — "3pm dentist" lands on your schedule at 3:00, and reminders can follow it.
• Dated things without a time become all-day events — birthdays, trips, "no school".
• List lines become to-dos — and anything you'd already checked off on paper arrives checked off here too, counted in your To-Do history.
• Month calendars and wall whiteboards work too. Each entry lands on the day of the box it's written in, and anything drawn across several days becomes one multi-day event. A full month can take up to a minute to read.
• Nothing is added until you approve it. You always see the list it read first — fix a word, change a date, untick anything it got wrong, then add everything in one tap.
• Rescan whenever the page changes. Anything already in your plan is skipped, so scanning the family calendar again adds only what's new.

The same camera works on your journal: Scan handwriting, next to the Reflection box, turns a handwritten entry into that day's reflection text — you check the transcription before it's saved, and you can attach the photo of the page as a memory too.

Best results: lay the page flat (or stand square to the wall) in decent light and fill the frame. The photo is held only while it's being read, then deleted.

All-day and multi-day events

Birthdays, trips and days off don't need a time. In the event editor, tick All day and pick the first and last day — a three-day trip is one event. All-day events sit at the top of each day, lead each day in the Week view, and sync to Google Calendar as real all-day events. Quick add understands them too: mia's birthday oct 14 or trip oct 10-12.

The month at a glance

On a computer or iPad, each day on the Month view shows its first three items by name. On a phone, colored lines show how full each day is — tap a day to see its list under the calendar, and tap again to open it. Anything that keeps coming back (soccer, work shifts, whose turn it is for pickup) gets its own color automatically; open any event and choose Color for every "Soccer" to pick your own.

The Sunday reset (4 minutes)

Once a week, open the Week view and:

• Write 1–3 weekly goals. Outcomes you want by Saturday: "Ship the landing page."
• Pick 2–3 key indicators. Numbers you'll move (more on these below).
• Press "Review my week." The planner reads your actual week — what got done, what kept slipping, what your reflections said — and writes you a short review with wins and three suggested goals you can adopt with one tap.

Goals vs. indicators vs. habits

Three tools that sound similar but do different jobs:

• A goal is an outcome — yes or no by the end of the week. "Finish the proposal."
• A key indicator is a number you control. You can't will "get a job" into existing on a Tuesday, but you can send three more applications. Track inputs: Applications 7/10, Miles run 9/15, Outreach calls 12/25. Hit the inputs and the outcome takes care of itself.
• A habit is a rhythm — the same act, repeatedly: exercise 3×/week, read daily. The heatmap shows you the shape of a habit over months, which matters more than any single day.

The cascade: plan once, never re-type

This is the planner's best trick. Give any annual or monthly to-do a date, and it automatically appears in the right month, the right week, and the right day. Type "Run a half marathon" in January with a race date, and race day shows up on that morning's page ten months later. Click any date to change it; clear it to make the item "anytime."

Turn a goal into a plan

On the Year page, tap Plan it next to any goal. Tell it when you want to finish, how many hours a week you can give it, and the times that suit you. The AI drafts the whole path: a milestone for each month, a focus for each of the next four weeks, a supporting habit, time blocks on your calendar that work around what's already there, and one-off tasks like sign-ups and purchases. You see every item before anything is added — untick or reword what doesn't fit, then add the rest in one tap. Time blocks stop on their own at your finish date.

Your calendars, both directions

• Google is built in: you signed in with it, so its events already appear on the Day schedule as dashed blocks. Import them or leave them be.
• Outlook connects the same way: ⋯ Menu → Connect Outlook Calendar — works with personal and most work accounts (some company IT setups require a one-time admin approval).
• Push: "Sync today" sends your planned blocks to Google — and to Outlook too, once connected. Each event's sync button controls whether it goes. Prefer zero clicks? Turn on Sync events automatically in the ⋯ Menu and new or edited events go out on their own.
• Any other calendar: paste its .ics / webcal link under ⋯ Menu → Other calendars (school schedules, teams, holidays) and its events show up read-only, updating as the source changes.
• Prefer to keep them separate? Export an .ics file anytime.

Reminders on your phone

Setup depends on your device — one minute either way:

• iPhone / iPad: open theplann3r.com in Safari → Share → Add to Home Screen → open the planner from the new icon → tap ⋯ Menu (top right) → Enable on this device under Notifications. (Apple only allows notifications for installed web apps — that's their rule, not ours.)
• Android: open theplann3r.com in Chrome → tap ⋯ Menu (top right) → Enable on this device under Notifications → Allow. No install needed — though the browser menu's Add to Home screen gives you a proper app icon, and reminders get a one-tap Done button right on the notification.
• Computer: same one button — ⋯ Menu (top right) → Enable on this device, then Allow. Works in Chrome and Edge; reminders include the Done button there too.

Each device you enable gets its own notifications, so you can have your phone and laptop both covered.

• Morning digest: one summary notification at your chosen time — to-dos, habits, first event.
• Item reminders: the bell on a to-do, the reminder option on an event, or a daily time on a habit. Habit reminders stay quiet once you've logged the habit that day.

Small things worth knowing

• Notes vs. Reflection: Notes (on every view) are your working scratchpad; the Reflection is your journal. Notes are for the day's plumbing, reflections are for the story.
• Everything syncs. Signed in, your planner follows you to any device, and tabs stay in step with each other. Your data is backed up nightly.
• Appearance is yours. Six accent colors and a dark mode live in the ⋯ Menu at the top right.
• Scanned something twice? ⋯ Menu → Remove duplicate items keeps one copy of each, and removes the extra copies it had already sent to Google Calendar.
• Start smaller than feels right. One habit, three priorities, two indicators. The planner rewards consistency, not ambition.